Privacy Policy
Effective Date: 02/03/2026
Thom Micro Systems Ltd ("TMS", "we", "us", "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your personal data and your rights under UK data protection law, including the UK GDPR, the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR).
1. Who We Are
Thom Micro Systems Ltd is a company registered in Scotland (Company No. SC075023).
Registered Address: 7 Central Park Avenue, Central Park, Larbert FK5 4RX
Telephone: 01324 550760
Email: privacy@tms-scotland.com
We are the data controller responsible for your personal data.
2. Scope of This Policy
This policy applies to:
- visitors to our website
- customers and prospective customers
- suppliers and business contacts
- individuals whose data we obtain from third‑party sources
It does not apply to third‑party websites linked from our site.
3. Personal Data We Collect
We may collect, use, store and transfer the following types of personal data:
- name
- job title
- company name
- business email address
- business telephone number
- business postal address
- correspondence records
- technical data (such as IP address, browser type and usage data)
We do not knowingly collect special category personal data.
4. How We Collect Your Data
We collect personal data in the following ways:
4.1 Data you provide directly
You may provide data when you:
- contact us by email, phone or form
- request information or a quotation
- purchase products or services
- enter into a contract with us
4.2 Data collected automatically
When you use our website, we may automatically collect certain technical data through cookies and similar technologies (see Section 14).
4.3 Data obtained from third parties
We may obtain business contact information from:
- reputable B2B data providers
- publicly available sources
- business directories
- event organisers
- referrals or partners
This may include your name, role, company name and business contact details.
5. How We Use Your Data
We use your personal data for the following purposes:
- providing and managing products and services
- responding to enquiries and quotations
- managing business relationships
- maintaining internal records
- improving our services and website
- complying with legal or regulatory obligations
- sending relevant business communications and marketing
6. Lawful Bases for Processing
We rely on one or more of the following lawful bases:
- Contract – where processing is necessary to fulfil an agreement with you
- Legal obligation – where required by law
- Consent – where you have given permission
- Legitimate interests – where processing is necessary for our legitimate business interests and does not override your rights
Our legitimate interests include:
- promoting our services to relevant businesses
- developing business relationships
- responding to enquiries
- maintaining accurate business records
7. Marketing Communications
We may send marketing communications if:
- you have provided consent; or
- you are a business contact and we have a legitimate interest in contacting you about products or services relevant to your role.
You have the right to object to direct marketing at any time. If you object, we will stop processing your data for that purpose immediately.
You can opt out by:
- clicking the unsubscribe link in our emails
- contacting us at privacy@tms-scotland.com
We maintain a suppression list to ensure individuals who opt out are not contacted again.
8. Data Sharing
We may share personal data with trusted third parties where necessary, including:
- IT and hosting providers
- service providers acting on our behalf
- professional advisers
- delivery or logistics providers
All third parties are required to protect your data and process it only on our instructions.
We may disclose personal data if required by law or regulatory authority.
9. International Transfers
If personal data is transferred outside the UK, we ensure appropriate safeguards are in place such as:
- adequacy regulations
- standard contractual clauses
- other legally approved mechanisms
10. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including to meet legal, regulatory, accounting, or reporting requirements.
Retention periods vary depending on the type of data, the purpose for processing, and applicable legal obligations. We regularly review the data we hold and securely delete or anonymise it when it is no longer required.
11. Data Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.
12. Your Rights
Under UK data protection law, you have the right to:
- access your personal data
- request correction of inaccurate data
- request erasure
- restrict processing
- object to processing (including direct marketing)
- data portability (where applicable)
- withdraw consent at any time
To exercise your rights, contact: privacy@tms-scotland.com
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
We would, however, appreciate the opportunity to address your concerns first.
13. Source of Personal Data
Where we have obtained your personal data from a third party, you have the right to request details of the source. We will provide this information upon request.
14. Cookies and Similar Technologies
14.1 What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help the site function correctly, remember preferences and provide analytical or marketing information.
14.2 Types of Cookies We Use
We use the following categories of cookies:
- Strictly necessary cookies – required for core website functionality and security.
- Preferences cookies – remember choices you make on the site.
- Statistics cookies – help us understand how visitors use our website (for example, analytics services).
- Marketing cookies – may be set by third‑party services to measure advertising performance or provide relevant content.
14.3 Consent
When you first visit our site, you are presented with a cookie banner allowing you to accept or reject non‑essential cookies. Non‑essential cookies are only set with your consent.
You can change your cookie preferences at any time via the cookie settings tool on our website or through your browser settings.
14.4 Third‑Party Cookies
Some cookies may be placed by third‑party providers whose services we use. These providers may process data in accordance with their own privacy policies.
15. Changes to This Policy
We may update this Privacy Policy from time to time to reflect legal or operational changes. The updated version will be published on our website with a revised effective date.
We recommend reviewing this page periodically.